All school heads are requested to inform their entire staff about the upcoming monitoring visits and ensure that all necessary arrangements, facilities, and records in the school are complete, accurate, and properly maintained. This is essential to avoid any issues during monitoring and to ensure that the inspection report reflects the correct situation.
The Divisional Director is closely focusing on this matter and has strictly directed that surprise visits to schools may also be conducted personally. If any discrepancy is found between previously submitted observations and the actual situation during monitoring, the responsibility will lie with the concerned visiting officer.
In this regard, the following key points must be ensured:
1. Attendance
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Staff attendance must be complete and properly maintained.
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Student attendance must be recorded regularly.
2. Classrooms
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The number of classrooms and their functional condition must be clearly maintained.
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Classrooms must be clean and well maintained.
3. Washrooms
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Washrooms must be available in adequate number and in functional condition.
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Proper cleanliness must be ensured.
4. School Environment
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If the school has a lawn or grass plot, it must be properly maintained.
5. Cleanliness Arrangements
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Different colored dustbins/buckets should be available and placed appropriately within the school.
6. Dengue SOPs
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Dengue awareness charts or flex banners must be displayed in the school.
7. NSB and FTF Records
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School funds (NSB & FTF) records must be up to date.
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Expenses must be physically verifiable.
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The school must have the bank statements available on-site.
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No school should claim that the bank statement or register is unavailable; otherwise, it will be reported as zero in the monitoring report.
8. Security Arrangements
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If a security guard or watchman is available, their complete details must be maintained.
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A Visitor Register must be present to record the bio-data of visitors.
9. Metal Detector
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The metal detector available in the school must be in functional condition.
10. Protective Fencing
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Barbed wire or boundary fencing around the school must be complete and properly maintained.
11. CCTV Cameras
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All CCTV cameras installed in the school must be functional.
12. Fans and Electricity
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All fans and electrical holders must be in working condition.
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Proper electricity and lighting arrangements must be ensured.
13. Furniture
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All school furniture must be usable and functional.
14. Drinking Water
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Clean drinking water must be available for students.
15. Timetable
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Timetables must be displayed in every classroom.
16. Quality Education
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Students must be given homework daily.
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Homework notebooks should be checked regularly.
17. Registers
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All registers must be complete, well maintained, and covered.
These matters fall directly under the responsibility of the school and teachers; therefore, any negligence will not be acceptable. If any of the above points are found missing, it will be considered a teacher fault and will be mentioned in the monitoring report.
All schools are therefore instructed to complete these arrangements immediately, as regular monitoring will officially begin from Monday.